Video tutorials
Watch the BatesFast workflow, then follow the matching guide with your own documents. Learn how to choose a format, review your pages, and prepare a clear production.
Here is a worked Bates numbering example using fictional documents. We have a four-page agreement and a two-page email. Starting at ACME-000101, the six pages should finish at ACME-000106, with no repeated number between the two files.
Batch Bates numbering is most useful when the sequence continues across separate PDFs. In this fictional example, one document has three pages and another has two. Starting at DEF-000501, the complete production should use five numbers through DEF-000505.
A custom Bates number has three useful parts: a prefix, the counting digits, and an optional suffix. In this example, DEF- identifies the document series, 000098 sets the starting value and six-digit width, and -EX remains fixed at the end of every number.
Stamp placement should be checked against the document itself. Open a real page in the BatesFast preview and choose a position in the placement controls. Look at the page edges, existing footers, and scan content before deciding where the new identifier belongs.
A Bates identifier is useful only if people can read it on the page. This walkthrough compares appearance controls to help you choose a stamp for a busy scan. Begin with dark ink, then inspect the number at a readable zoom before changing anything else.
A document production can contain PDFs alongside scanned images. BatesFast accepts PDF, JPG, JPEG, PNG, TIF, and TIFF inputs. This walkthrough uses fictional files to show how a mixed batch can share one numbering sequence while each source remains a separate document.
Sometimes a production needs a printed legend alongside its Bates identifier. In BatesFast, Legend is an optional text field, separate from the counting number. This example adds CONFIDENTIAL on its own line while keeping the Bates number visible on every stamped page.
Exhibit labels identify documents, while Bates numbers identify the stamped pages within them. In BatesFast, automatic exhibit labels follow the document order: the first document becomes Exhibit A, the second Exhibit B, and so on. The page-number sequence can continue across those documents.
Printable Bates labels help connect a paper document set with a consistent numbering format. In this example, we use PAPER followed by a hyphen, start at 000301, and generate forty-five labels. The labels use the same starting number format as the stamp settings.
A file name can tell you which Bates numbers a document contains before you open it. In this example, Agreement dot PDF has three stamped pages starting at DEF-000801. We will use the document's first and last identifiers to name the finished output.
A stamped PDF tells you the page number. A Bates index tells you which source document and page that number belongs to. This tutorial shows how to export and read that index in BatesFast using sample documents.
BatesFast offers three different production records. The page index answers which page has this number. The document list summarizes ranges by file. The production report records settings and totals. Here is how to use each for a final review.
One number per document is different from one number per page. BatesFast has a First page mode for the former. We will use a three-page contract and a ten-page brief to show exactly how the numbering and output change.
A cover sheet may need to stay free of a Bates stamp. BatesFast provides Skip cover mode. This tutorial explains the sequence with a three-page sample PDF and shows the important exception for a document that has only one page.
Some review workflows need one PDF per page. BatesFast can split a stamped production into separate files named by Bates number. We will use a three-page sample document to show how the output differs from keeping one PDF per original file.
A supplemental production should use the intended next identifier when it continues the same sequence. If the previous batch ended at DOC dash zero zero zero zero one three, the next batch starts at fourteen. Here is how to verify that in BatesFast.
The Bates range calculator helps plan a production without applying any stamps. You enter document page counts, their order, and the numbering format. It calculates a continuous range for each document and shows the next start for a later batch.
A reliable Bates range begins with a reliable page count. The BatesFast PDF page counter reads selected PDFs locally, lists page counts, and totals the batch. This tutorial connects that count to a production plan using sample files.
A named stamp profile can reduce repeated setup for recurring work. BatesFast saves the stamp configuration and output choices together. This tutorial shows what a profile stores and the checks you still need when applying it to a new production.
BatesFast reads and stamps source documents on your device in the browser. Local document processing describes where that work happens. This tutorial follows a sample file from selection to output and explains the practical checks for using a browser workspace.
Learn what Bates numbering means and see the BatesFast browser workflow for adding sequential identifiers to document pages.
Follow a BatesFast walkthrough of numbering legal documents with a DEF-000001 format, then use the written guide to check your own production.